Council Decisions and Resolutions

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2019

Date Topic Resolutions and Decisions
6 November 2019 Consent Agenda

Resolution 156-01:

The ccNSO Council adopts all resolutions under items 4, 5, and 6 of its 6 November 2019 consent agenda and takes item 2, 3, 7, 8, 9, 10, 11, 12, 13, 14 and 15 as discussed and read at this Council meeting. View resolutions on the Council agenda: https://ccnso.icann.org/sites/default/files/field-attached/agenda-draft-council-06nov19-en.pdf

6 November 2019 Approval amended section of 18.7

Resolution 156-02:

In accordance with section 6.1 (a) and Annex D section 1.4 (a) the ccNSO Council as one of the Decisional Participants, APPROVES the amendment of section 18.7 as proposed. This decision becomes effective 7 days after publication of this resolution on the ccNSO website. The chair of the ccNSO is requested to notify the Empowered Community Administration in writing of this decision as soon as possible and forward this notice to the Secretary.

6 November 2019 Workplan

Resolution 156-03:

Decision

The ccNSO Council requests its Triage Committee, with support of the secretariat to prepare a workplan and suggest priorities to implement the most relevant Areas for improvement of the ccNSO change. Areas of improvement are the combination of ccNSO review recommendations and suggestions and related relevant WS 2 CCWG Accountability recommendations. The Committee is also requested to report back by the February Council meeting, in time for the next Council workshop and face -to – face meeting in Cancun.

Decision

The ccNSO Council requests all working group and committees, with exception of the PDP Retirement WG, to review their charters or terms of reference, and if necessary suggest changes. In reviewing the charters or terms of reference, the groups are specifically requested to review

  • Whether the purpose and scope of activities still covers the main activities, and suggest changes if needed
  • Membership and participation, in particular if the charter includes a reference to appointment of members, observers and participants and avoids listing names of membership in the charter.
  • Terms of chair,
  • Whether charter includes a reference to general WG Guidelines or other relevant Guidelines
  • If WG is more of standing nature whether name reflects this.

The Chair of the Council is requested to inform the chairs of the working group and committees.

6 November 2019 Charter Review

Resolution 156-04:

THE CCNSO COUNCIL RESOLVED TO request all working group and committees, with exception of the PDP Retirement WG, to review their charters or terms of reference, and if necessary suggest changes. In reviewing the charters or terms of reference, the groups are specifically requested to review

  • Whether the purpose and scope of activities still covers the main activities, and suggest changes if needed
  • Membership and participation, in particular if the charter includes a reference to appointment of members, observers and participants and avoids listing names of membership in the charter.
  • Terms of chair,
  • Whether charter includes a reference to general WG Guidelines or other relevant Guidelines
  • If WG is more of standing nature whether name reflects this.
17 October 2019 Guideline Adoption

Resolution 155-01:

THE CCNSO COUNCIL RESOLVED TO adopt The Guideline: ccNSO Procedure for the Exercise of the Empowered Community's Rights to Approve Specified Actions version 9, as submitted for this Council meeting. The Guideline will become effective 7 days after publication on the ccNSO Website. For avoidance of doubt, the Guideline, once effective shall not apply to the currently running Approval Action Procedure to amend section 18.7 of the ICANN Bylaws.

19 September 2019 IFRT co-chair appointment

Resolution 154-01:

The ccNSO Council was informed that Frederico Neves ( .br) was nominated as cochair of the first IANA Function review team (IFRT) by chair's email of 5 September 2019. THE CCNSO COUNCIL RESOLVED confirmation appointment of Frederico as ccNSO appointed cochair to the IFRT, and request the secretariat to inform relevant staff of ICANN Org and the ccNSO appointed IFRT members of the appointment

19 September 2019 Adoption: Final report of the Emoji Study Group

154-02:

THE CCNSO COUNCIL RESOLVED to adopt the Final report of the Emoji Study Group and supports the recommendations contained in it. The Council requests its chair to inform the ICANN Board of Directors accordingly in response to ICANN Board resolutions ICANN Board resolutions 2017.11.02.10 and 2017.11.02.11. The membership of the ESG is thanked wholeheartedly for its work.

22 August 2019 Adoption – FY2020 NomCom Selection Report

Resolution 153-01:

The ccNSO Council adopts the FY 2020 NomCom Selection Report on the selection of the FY 2020 ccNSO appointed member to the NomCom. The Council congratulates Annebeth Lange with her appointment and thanks the previous appointee Pablo Rodriguez (.pr) for his two years of service on the NomCom and also thanks the other candidates who expressed interest to serve as appointee to the NomCom. The Secretariat is requested to publish the report on the ccNSO website.

22 August 2019 RZERC appointment

Resolution 153-02:

Following the call for expression of interest (15 July – _9 August 2019) Peter Koch (.de) volunteered to serve for a second term on the Root Zone Evolution Review Committee (RZERC) and was the only candidate. The ccNSO Council appoints Peter Koch as ccNSO appointee, and the chair is requested to ensure RZERC is informed accordingly.

22 August 2019 Adoption of guideline

Resolution 153-03:

THE CCNSO COUNCIL RESOLVED TO adopt the amended Guideline: ccNSO Selection procedure Boards seats 11 and 12, which will become effective seven (7) days after publication on the ccNSO Website. The Secretariat is requested to publish the amended Guideline as soon as possible on the ccNSO Website and inform the ccNSO members accordingly.

22 August 2019 Adoption: Timeline and election manager

Resolution 153-04:

Background

In accordance with the Guideline, the ccNSO Council needs to appoint the Nomination Manager, to manage the Board Seat 11 nomination process.

The term of Chris Disspain (Board Seat 11) ends at the end of the ICANN AGM in November 2020. To replace him, the ccNSO Council will is required to select a candidate in accordance with the relevant ICANN Bylaws and internal rules of the ccNSO applicable at the time of the call for expression of interest. Under the current Guideline the timing and duration of the background check need to be considered and taken into account before the Q&A session and before the selection by the ccNSO Members. Also, to be considered is the Bylaw provision when ECA needs to be informed about the candidate (22 April 2020) and the Bylaw provision that internal rules and procedures of the ccNSO are required to be consistent with the ICANN Bylaws (section 10.3 (k)).

The ccNSO Council was presented 3 options for the Board Seat 11 nomination process.

Decisions

  1. The ccNSO Council appoints Joke Braeken (ccNSO Secretariat) as the nomination manager, in accordance with the relevant Guideline.
  2. The ccNSO Council adopts the timeline and sequence of call for volunteers, background check, Q&A session with the candidate(s), and selection by the members of the ccNSO under alternative option 1A and requests the chair of the ccNSO to invoke section 5.2 of the Guideline effective at the time of the call for nominations]. The Secretariat is requested to publish this resolution on the ccNSO website as soon as possible.
22 August 2019 Adoption of timeline and election manager

Resolution 153-05:

Background

The term of the following ccNSO Councillors ends in March 2020:

  • Souleymane Oumtanaga (AF region, .CI)
  • Hirofumi Hotta (AP Region, .JP)
  • Giovanni Seppia (EU Region, .EU
  • Alejandra Reynoso (LAC Region, .GT)
  • Stephen Deerhake (NA Region, .AS)

In accordance with the Guideline ccNSO Council Election Procedure, the ccNSO Council needs to establish a timeline for the election of Councillors, which timeline allows for a Q & A session at the upcoming face -to -face meeting in Montreal (ICANN66). The proposed timeline Council Elections FY 2020 meets these requirements and was included in background material.

Decisions

  1. The ccNSO Council appoints Joke Braeken as the Election Manager for the FY 2020 ccNSO Council Elections
  2. The ccNSO Council adopts the timeline Council Elections FY 2020 as proposed and requests the Secretariat to publish the timeline and start the procedure accordingly.
22 August 2019 Letter to ICANN Board regarding ending PDP2

Resolution 153-06:

The ccNSO Council adopts the letter as proposed as item 10.1 – _letter to the Board re ending PDP 2 and request the Chair of the Council to send it to the Board on behalf of the ccNSO Council.

22 August 2019 Adoption final report of the IDN Preliminary Review Team

Resolution 153-07:

The ccNSO Council adopts the final report of the IDN Preliminary Review Team and supports the recommendations contained in the report. The Council thanks the team for its expedient work.

26 June 2019 Consent Agenda

152-01:

The ccNSO Council adopts all resolutions under items 4, 5, 6, and 8 of it 26 June 2019 consent agenda and takes item 2, 3, 7, 9, 10, 11, 12, 13 and 14 as discussed and read.

Resolution 4:

The ccNSO Council appoints Peter Madavhu (.za), Adriana Lazzaroni (.it), Jordan Carter (.nz) and Sean Copeland (.vi) as members of the IGLC and requests the secretariat to inform the IGLC, the newly appointed members and update the website and email list accordingly.

Resolution 5:

The ccNSO Council adopts the timeline as proposed for the selection of a new ccNSO appointed member on the CSC, and request the Secretariat to launch the call for volunteers at the time foreseen in the schedule and in accordance with the mechanism in the Guideline: ccNSO Actions respecting the Customer Standing Committee. The ccNSO Council also decides to re-appoint a selection committee with the mandate to consult with the RySG and GNSO Council and approve the full slate of membership.

Resolution 6:

The ccNSO Council adopts the proposed timeline, selection procedure and call for volunteers as detailed in the Selection Process ccNSO Member NomCom FY 2020. The ccNSO Council requests the Secretariat to launch call for volunteers accordingly

Resolution 8:

The ccNSO Council requests the Secretariat to prepare a timeline, call for expression and dates for the selection process in accordance with the Guideline: ccNSO Actions respecting RZERC by 12 July 2019. In preparing the timeline it needs to be ensured that the ccNSO member on RZERC will be appointed by 20 September 2019.

26 June 2019 Preparation of timeline

152-02:

The ccNSO Council request the secretariat to prepare a timeline, call for expression of interest based on Option [A] and sent the call out by 2 July 2019.

26 June 2019 Guideline adoption: ccNSO Nominations process

152-03:

The ccNSO Council adopts the Guideline: ccNSO Nominations process ICANN Board seats 11 and 12, as presented (version – Draft Final May 2019), provided and conditional that ICANN Org's legal department checks section 3.5 and do not raise any legal concerns with respect to the proposed section 3.5 of the Guideline. The Chair of the ccNSO is requested to ask ICANN legal to conduct such a check, and after conclusion of the check by ICANN legal inform the Council of the result. If according to ICANN Legal there are NO legal concerns with the proposed section 3.5 and Council has been informed accordingly, the secretariat is to publish the guideline on the ccNSO website and inform the community. If according to ICANN legal there are legal concerns with the proposed section, the Guideline shall NOT come into effect. The proposal will then be amended to resolve issues and subject to approval by Council. This decision becomes effective seven (7) days after publication of this Resolution on the ccNSO website.

23 May 2019 Approval membership application

151-01

The ccNSO Council approves the membership application of Bilgi Teknolojileri ve Iletisim Kurumu (BTK), the ccTLD Manager of .tr, and welcomes (BTK) as member of the ccNSO.

23 May 2019 Charter Adoption

151-02:

The ccNSO Council adopts the amended Charter of the Meeting Programme Committee (MPC) as proposed, and request the secretariat to inform the MPC accordingly.

23 May 2019 Charter Adoption

151-02:

The ccNSO Council adopts the amended Charter of its Triage Committee as proposed, and request the secretariat to publish it on the ccNSO Website and inform the community accordingly.

23 May 2019

Appointment: Chair of the IDN PDP Preliminary Review Team

151-02:

The ccNSO Council appoints Ajay Data, NomCom appointed Councillor as chair of the Chair of the IDN PDP Preliminary Review Team (IDN PRT).

6 May 2019 workplan adoption

Intermeeting decision

The ccNSO Council adopts the annual work plan as reflected in the ccNSO Activities Portfolio 2019-2021. The secretariat is requested to publish the relevant documents and inform the community accordingly. The secretariat is further requested to provide the monthly work plan as soon as feasible following adoption of the annual work plan and in accordance with the relevant ccNSO Guideline.

18 April 2019 Adoption of guideline

150-01:

The ccNSO Council adopts Guideline travel funding as submitted to the Council, draft version 3.

18 April 2019 Adoption – roles and responsibilities overview

150-02:

The ccNSO Council adopts the roles and responsibilities overview and assigns these to the Councillors as listed, including the chair and vice-chair(s).

13 March 2019

Consent Agenda

The resolutions proposed under item 4, 5 and 7.2, on the 13 March agenda are adopted.

Resolution

The ccNSO Council appoints Régis Masse (.fr) as member of the ccNSO Tech Working Group. The secretariat is requested to inform the chair of the Tech WG accordingly

Resolution

The ccNSO Council requests the secretariat to inform the Council on the results of the signup up session during its workshop and provide the overview of the positions that need to be filled. Councilors are urged to volunteer for the open roles positions.

Resolution

The ccNSO Council has taken notice of and confirms the amended schedule and timeline of ccNSO PDP 3, as proposed by the PDP Issue Manager.

13 March 2019 Membership application

To ensure that the person applying for ccNSO membership on behalf of the ccTLD manager (the primary contact) is acting on behalf of the ccTLD manager and can be verified as such, the ccTLD Manager contact details in the IANA Database should be current and up to date at the time of application and before the Council approves the membership.

13 March 2019 Adoption CSC Effectiveness Review final report

149-01:

The ccNSO Council adopts the final report of the Customer Standing Committee Effectiveness Review and supports the Findings and Recommendations contained in it. The Chair of the ccNSO Council is requested to inform the GNSO Council accordingly. Further, if the GNSO Council also adopts the Report and supports finding and recommendations contained in it:

  1. The review process is closed and CSC Effectiveness Review team dissolved
  2. In accordance with terms of CSC Effectiveness Review Template, the Chair of ccNSO Council and the Chair of GNSO Council are requested to recommend report to IANA Naming Function Review Team (IFRT) as soon as that is established.
  3. The ccNSO Council requests it's Chair to share the results of this motion with the CSC. The ccNSO Council expresses its sincere appreciation to the members of the CSC Effectiveness Review Team, the liaison, expert advisors and support staff who contributed to the review.
13 March 2019 Letter to ICANN Board

149-02:

The ccNSO Council requests its chair to draft a letter for discussion by Council at its next meeting to the ICANN Board of Directors to seek:

  • closure of the evolution of the Fast Track Process (additional amendment of the Fast Track Implementation Plan).
  • agreement to stop further steps with respect to the adoption by the Board of ccNSO recommended overall IDNccTLD policy and start the review of the recommended overall IDNccTLD policy with the goal to replace the Fast Track Process by a recommended policy on the selection on IDNccTLDs and enable IDNccTLD managers to join the ccNSO. The ccNSO Council also request the secretariat to draft the Terms of Reference for a working party to review the ccNSO recommended overall IDNccTLD policy as submitted to the ICANN Board of Directors in September 2013, and take into account the evolution of the Fast Track since then and other relevant developments with respect to selection of IDNccTLD strings. The draft Terms of Reference are to be discussed for adoption by the next meeting of the Council (18 April 2019).
22 February 2019 MPC appointment

Intermeeting decision

The ccNSO Council approves membership of Mustafa Mohamed (.so) to the ccNSO Meetings Programme Committee. The secretariat is requested to inform the Committee chair and take all other necessary steps to include Mustafa as a member of the MPC.

14 February 2019 ccNSO Liaisons and Observers

148-01:

In accordance with the Guideline: ccNSO Liaisons and Observers (https://ccnso.icann.org/sites/default/files/field-attached/guideline-liaisons-observers-06dec18-en.pdf) as adopted by Council, the following person were selected by Council:

Segun Akano as liaison to the ALAC.

<GNSO liaison will be selected after a runoff election>

Both Liaisons will take their seat at the end of the ccNSO Council meeting in Kobe, Japan and invited to attend the ccNSO Council workshop. The chair is requested to inform the ALAC and GNSO of the appointments and the secretariat is requested to add them to the relevant ccNSO email lists.

14 February 2019 Selection: SOPC

148-02:

The ccNSO Council appoints the listed candidates as members of the SOPC for a term of 2 years taking effect immediately. The ccNSO Council requests the Secretariat to inform the candidates and include them on the relevant email list and list them on the SOPC webpage.

  • Dmitry Kohmanyuk (.ua)
  • Biyi Oladipo (.ng)
  • Atsushi Endo (.jp)
14 February 2019 Adoption Terms of Reference

148-03:

THE CCNSO COUNCIL RESOLVED to adopt the Term of Reference for the ccNSO Internet Governance Liaison committee as proposed. The Council requests the secretariat to publish the resolution and Term of Reference as soon as possible and send out a call for volunteers.

17 January 2019 selection: Ethos Award Panel

147-01

Following the call for volunteers, the following Councillors have volunteered: Stephen Deerhake and Ajay Data. THE CCNSO COUNCIL RESOLVED TO select the Councillors to serve on the 2019 Ethos Award Panel. The chair is requested to inform relevant ICANN staff accordingly.

17 January 2019 reconfirmation of SOPC members

147-02

THE CCNSO COUNCIL RESOLVED TO reconfirm the listed members of the SOPC for a renewed term of 2 years. The ccNSO Council also request the Secretariat to launch a call for volunteers as soon as possible and after consulting the chair of the SOPC for additional members. The call for volunteers should at a minimum include an indication of the time requirements and expected expertise.

17 January 2019 Appointment: On-boarding committee

147-03

THE CCNSO COUNCIL RESOLVED TO appoint Laura Margolis and Jian Zhang as member and alternate, and Alejandra Reynoso & Biyi Oladipo as members of the On-Boarding committee.

17 January 2019 Launch call for volunteers: Liaison to GNSO and ALAC

147-04

THE CCNSO COUNCIL RESOLVED TO launch a call for volunteers for both the ccNSO liaison to the GNSO and the ccNSO Liaison to ALAC in accordance with the Guideline: ccNSO Liaisons and Observers. Accordingly the secretariat is tasked to send the call by Monday 21 January 2019 to the relevant email lists.

17 January 2019 Adoption: Statement

147-05

THE CCNSO COUNCIL RESOLVED TO adopt the Statement version final, as included, and requests the Chair of the ccNSO to submit it timely on behalf of the ccNSO Council. The secretariat is requested to inform the ccTLD community accordingly.