Council Decisions and Resolutions

Intermeeting decision

Adoption Election report special Election North American region

124-01

THE CCNSO COUNCIL RESOLVED TO appoint Ching Chiao, Peter Vergote and Mathieu Weill as ccNSO appointed members to the CCWG new gTLD Auction proceeds, and request the secretariat to inform both the volunteers.

124-03

THE CCNSO COUNCIL RESOLVED TO appoint all persons, listed and who applied as member of the charter drafting team for the charter of the WG review mechanism and WG retirement of ccTLDs. The newly appointed member together with the PDP Issue Manager need to appoint a chair and vice-chair. The Council expects the drafts to be ready by the Copenhagen meeting for discussion with the ccTLD community. The secretariat is requested to inform both the volunteers.

124-05

THE CCNSO COUNCIL RESOLVED TO request the WG EPSRP to review its Final Report to take into account SSAC 088 if deemed necessary. It is further requested to include and document process steps since its final report was produced (for example the meeting in Hyderabad). Finally, the WG is requested to provide a brief analysis of SSAC 088, including but not limited to, whether the points raised have been addressed and other relevant observations.

123-02

THE CCNSO COUNCIL RESOLVED TO adopt the Election Report for the General Council Elections 2017, and thanks Joke for her work as Election Process Manager.

The ccNSO Council congratulates the elected candidates and notes that they will take their seat at the end of the ccNSO meeting at the end of the Council Copenhagen meeting, at ICANN 57 meeting.

123-06

THE CCNSO COUNCIL RESOLVED TO ADOPT the ccNSO Guideline: ccNSO Nominations to Specific Review Teams as proposed by the ccNSO Guideline Review Committee (GRC WG)

The ccNSO Secretariat is requested to publish the above mentioned Guideline as soon as possible on the ccNSO Website and inform the community accordingly. The adopted Guideline will be effective 7 days after publication of the Guideline on the ccNSO Website.

123-08

At the request of the Issue manager, the ccNSO Council requests the ccNSO secretariat to send out a call for volunteers as soon as possible for one or two drafting teams for charters of the working groups to:

• Develop the review mechanism of decision pertaining to the delegation, transfer, revocation and retirement of ccTLDs and
• Develop recommendations for a policy on the retirement of ccTLDs.

The draft charters will be included in the Issue Report, which should be available for consideration by the Council at its meeting in Copenhagen (ICANN 58). The drafting teams should take into account and be guided by the documentation suggested by the Issue Manager.

123-10

THE CCNSO RESOLVED TO request the secretariat to run a call for volunteer for ccNSO liaison to the ALAC as soon as possible to fill the vacancy.

122-01

The ccNSO wholeheartedly welcomes the completion of the IANA Stewardship Transition on 1 October 2016, and congratulates the ICANN community, and in particular the membership and support staff of the CWG –Stewardship with this historic outcome and with this demonstration of the strengths of the multi-stakeholder process.

With the completion of the Transition, THE CCNSO COUNCIL RESOLVED TO agree with the CWG-Stewardship that the work of the CWG has been completed, and in accordance with the CWG-charter requests the chair of the ccNSO to thank and congratulate the membership of the CWG-Stewardship, in particular the ccNSO appointed members and participants from ccTLD community for their enormous efforts and the result, and to notify the CWG – Stewardship that form a ccNSO perspective the CWG may be dissolved.

122-03

With the completion of the Transition, THE CCNSO COUNCIL RESOLVED to close the IANA Stewardship Transition Coordination Committee (ISTC). The ccNSO Council want to thank all past and current members of the ISTC for their contributions and efforts to achieve the Transition. The chair of the ccNSO is requested to inform the members of ISTC group accordingly and the secretariat is requested to take all necessary steps to close ISTC.

Intermeeting decision

Selection and Appointment EC Admin Committee: Stephen Deerhake members on CSC

Intermeeting decision

Decision to participate as ccNSO in CWG Auction Proceeds (30 September 2016), pending formal approval of charter

121-01

Under the assumption and conditional to the ICANN 27 May 2016 becoming effective on 1 October 2016, the ccNSO COUNCIL RESOLVED TO ADOPT the following Guidelines as proposed by the ccNSO Guideline Review Committee (GRC WG):

• – ccNSO Guideline: Board Seat 11 and 12 Nomination
• – ccNSO Guideline: Selection and appointment ccNSO member Root Zone Evolution Review Committee (RZERC)
• – ccNSO Guideline: Appointment ccNSO representative Empowered Community Administration Committee

The ccNSO Secretariat is requested to publish the above mentioned Guidelines as soon as possible on the ccNSO Website, inform the community accordingly, and archive those Guidelines which will be replaced by the adopted version.

The adopted Guidelines will become effective 7 days after publication of the Guidelines and Charters on the ccNSO Website and under condition that ICANN's 27 May 2016 Bylaws become effective on 1 October 2016.

121-03

THE CCNSO COUNCIL RESOLVED TO adopt the timeline as proposed for the special ccNSO Council for the African region to fill the vacancy on the Council from that region.

THE CCNSO COUNCIL RESOLVED TO appoint Joke Braeken as Election Manager for the special ccNSO Council for the African region to fill the vacancy on the Council from that region

Intermeeting decision

In order to meet the 15 August deadline, the ccNSO Council has appointed its chair Katrina Sataki (.lv) on an interim basis as member of the Root Zone Evolution Review Committee (RZERC), the group that will be reviewing issues relating to the architecture and operational systems for the DNS Root Zone as it evolves.

Intermeeting decision

As chartering organization, the ccNSO has been asked to appoint up to five (5) members of the Cross Community Working Group on Enhancing ICANN Accountability (CCWG-Accountability). As two of the five members have stepped down, the ccNSO Council recently initiated a process to seek replacement for two members on the CCWG Accountability. Stepped down: Roelof Meijer (.nl) and Eberhard Lisse (.na). At the start of August 2016, he ccNSO council has selected 2 new candidates, after a call for volunteers (https://ccnso.icann.org/workinggroups/ccwg-accountability-volunteers-15jul16-en.pdf), namely Rosalia Morales Acosta (.cr) and
Garth Miller (.cx)

Intermeeting decision

Deferral of Special Council election AF region (to replace Vika Mpisane) to same period as regular Council elections

120-01:

THE CCNSO COUNCIL RESOLVED TO approve the application of the ccTLD manager of .dk and welcomes Dansk Internet Forum (DIFO), the ccTLD manager for .dk (Denmark), as the 160st member of the ccNSO.

120-03:

THE CCNSO COUNCIL RESOLVED TO validate the FY 17 budget for the CCWG-Accountability and agrees with the formal process as proposed to deal with additional expense requests.

120-05:

In accordance with the ccNSO Guideline: ccNSO Actions Respecting the Customer Standing Committee, the ccNSO Council instructs the Secretariat to issue the call for Expression of Interest for membership of the CSC on 30 June 2016 and close call on Friday 15 July 17.00 UTC. The call for expression should be send to all emails available, the ccTLDWorld@icann.org, ccTLD community and ccNSO members email lists. The Expressions of Interest should be send to the following email address: ccNSO-CSC-EOI@icann.org. After closure of the Call for Expression the secretariat is instructed to transmit all Expression of Interest to all individual Councillors eligible to select members of the CSC no later than Saturday 16 July 17.00 UTC.

120-07:

1. In accordance with Annex B section 1 of the ICANN Bylaws the ccNSO Council requests an Issue Report, which should address the following topics:
   
   1. Whether or not the ccNSO should initiate the ccNSO Policy Development Process on the retirement of ccTLDs and review mechanism for decision 1 See DRD WG Final Report, page 19, http://ccnso.icann.org/workinggroups/drd-wg-final-report-07mar11-en.pdf and Council Decision 16 March 2011, http://ccnso.icann.org/workinggroups/minutes-council-16mar11-en.pdf pertaining to the delegation, transfer, revocation and retirement of ccTLDs.
   2. Whether or not to initiate a ccPDP to develop a policy on Review Mechanism first and defer the decision on the Retirement to a later stage, and if so, when the decision should be taken; and
   3. Whether or not to convene a Taskforce or use other method to address these issues. In addition, if the conclusion of the Issue Report is to initiate a ccNSO Policy Development Process, the ccNSO Council requests that the Issue Report include a proposed time line for conducting each of the stages of PDP outlined herein (PDP Time Line).
2. In preparing the Issue Report, and, in proposing a time line for conducting each stage of the ccPDP the Issue Manager should take into consideration and be guided by the following documents:
   • The ccNSO Delegation and Redelegation working group Final report on retirement of ccTLDs, 07 march 2011 (http://ccnso.icann.org/workinggroups/drd-wg-retirement-report-07mar11-en.pdf)
   • The ccNSO Framework of Interpretation working group Final Report, (http://ccnso.icann.org/workinggroups/foi-final-07oct14-en.pdf)
   • RFC 1591 (https://www.ietf.org/rfc/rfc1591.txt)
   • ISO 3166 standard (http://www.iso.org/iso/country_codes)
   • CWG-Stewardship Final Report, Annex O: ccTLD Appeals Mechanism Background and supporting Findings Sections 1414- 1428.
   • and any other matters that the Issues Manager considers to be of relevance.
3. In accordance with Annex B section 2 of the ICANN Bylaws the ccNSO Council appoints Bart Boswinkel, ccNSO senior policy advisor as Issue Manager.
4. To establish a Council sub-committee to act as a steering group for the PDP, and to liaise with and assist the Issue Manager on behalf of the Council, up and until the Council decides whether or not to initiate a ccPDP on review mechanism and retirement of ccTLDs (foreseen to take place at the Hyderabad face-to face meeting). The sub-committee will have 6 members consisting of one (1) Councillor from each of ICANN geographic regions, including the vice-chair overseeing the policy and policy related activities, and one (1) NomCom appointed Councilor. The initial members of the PDP Oversight Committee are:
   
   1. Debbie Monahan (.nz, AP Region)
   2. Demi Getschko (.br, LAC Region) chair
   3. Peter Vergote (.be, EU Region)
   4. Becky Burr (.us, NA Region)
   5. Souleymane Oumtanaga (.ci, AF Region)
   6. Ching Chao (NomCom appointed Councillor)
5. The secretariat is requested is publish this resolution as soon as possible and upon publication it becomes effective.

119-02:

THE COUNCIL RESOLVED TO approve the membership of Timo Võhmar, .ee, of the cross-community working group on use of country and territory names as TLDs. The secretariat is requested to inform the co-chairs of the WG and take all other necessary steps to include Timo as ccNSO appointed member of the WG.

Intermeeting decision

Adoption of new members to the Travel Funding Committee, Triage Committee, Membership Application oversight

Triage committee – Celia Lerman Friedman, Margarita Valdes, Debbie Monahan
Travel Funding Committee – Celia Lerman Friedman, Young Eum Lee, Soulemane Oumtanaga
Membership Application Oversight – Abibu Ntahigiye

Adoption of new guidelines:

• Guideline: ccNSO Work Plan
• Guideline: ccNSO Working Groups
• Guideline: ccNSO Roles and Responsibilities
• Guideline: ccNSO Statements
• Guideline: ccNSO Meetings
• Guideline: ccNSO Collaboration Groups with Limited Scope

Charters:

• Charter: ccNSO Meetings Programme Work Group
• Charter: ccNSO Council Triage Committee

Adoption of change to the Travel Funding Guideline – it was agreed that the Council would go back to the guideline and revise it by the end of the year

Appointment of additional volunteers to the Guideline Review Committee.

The volunteers are:

• Christelle Vaval
• Martin Boyle
• Maarten Simon

117-01

THE COUNCIL RESOLVED TO appoint Alejandra Reynoso as chair of the ccNSO Programme WG. The secretariat is requested to inform the members of the Programme WG, relevant ICANN staff accordingly, and update the webpage of the WG.

117-03

THE COUNCIL RESOLVED TO adopt the ccNSO 2016-2018 Work Plan and schedule and requests the secretariat to update the work plan monthly and in accordance with the ccNSO Work Plan.

116-01

Background

On 14 March 2014, the National Telecommunications and Information Administration (NTIA) announced its intention to transition key Internet functions to the global multi-stakeholder community. The NTIA requested that ICANN "convene a multistakeholder process to develop a plan to transition the U.S. government stewardship role" with regard to the IANA Functions and related root zone management.

During discussions around the transition process, the community raised the broader topic of the impact of the change on ICANN's accountability given its historical contractual relationship with the United States and NTIA. Accountability in this context is defined, according to the NETmundial multistakeholder statement, as the existence of mechanisms for independent checks and balances as well as for review and redress.

On 20 November 2014 the ccNSO chartered a Cross Community Working Group to enhance ICANN's Accountability (CCWG-Accountability). The other chartering organizations are the ALAC, GAC, GNSO, and SSAC

After intense deliberations and discussions and three consultations of the broad community, the co-chairs of the CWG-Accountability submitted its Final Supplemental Report Work Stream 1 to the chartering organizations on 23 February 2016 to seek their approval for submission of the proposal to the ICANN Board of Directors.

In its Final Report, the CWG-Stewardship has noted that the proposal is significantly dependent and expressly conditioned upon the implementation of ICANN-level accountability mechanisms by the CCWG-Accountability. The CWG-Stewardship has informed the ccNSO Council that the CCWG-Accountability Proposals, if implemented substantially as envisioned, will meet the requirements that the CWG-Stewardship has previously communicated to the CCWG.

The ccNSO Council notes for the record the extensive outreach and engagement efforts to the broad ccTLD community relating to the CCWG-Accountability work by the CCWG-Accountability, the ccNSO appointed members on the CCWG –Accountability members and ccTLD participants, the Regional ccTLD Organizations and the ccNSO itself. In particular the ccNSO Council notes the extensive consultation of the ccTLD community present at the ccNSO meetings in Buenos Aires (ICANN 53), Dublin (ICANN 54) and Marrakesh (ICANN 55).

After intense discussions with the ccTLD managers present at the Marrakesh ccNSO meeting (March 2016), the ccTLD managers present expressed their broad support for the Proposals contained in the CCWG-Accountability Final Supplemental Proposal Work Stream 1.

Resolution

1. The ccNSO Council notes and welcomes the exemplary, long and intensive consultation efforts and process the CCWG-Accountability went through to gather input and feed-back from the community and wholeheartedly thanks all members and participants of the CCWG-Accountability for all its hard work.
2. Taking into account the outreach, engagement and consultation efforts of the CCWG-Accountability, the outreach and engagement efforts of the ccNSO appointed members on this CCWG, and those of the ccNSO and Regional ccTLD Organizations, and taking into account the extensive consultation of the ccTLD community present in Buenos Aires (ICANN 53), Dublin (ICANN 54) and Marrakesh (ICANN 55) the ccNSO Council is in a position to take a decision on whether it supports the submission of the CWG-Stewardship Proposals to the ICG.
3. The ccNSO Council notes that the CWG-Stewardship has indicated that the recommendations contained in the Final Supplemental Report meet the conditional requirements of the CWG-Stewardship.
4. The ccNSO Council notes the very broad, but not unanimous support for the Proposals contained in the Final Supplemental CCWG- Accountability Work Stream 1 Report by the ccTLD community present at the Marrakesh meeting.
5. Taking into account the level of support by the ccTLDs present for CCWG-Accountabilities Proposals contained in its Final Supplemental Report, the ccNSO Council very broadly supports submission of the CCWG-Accountability Final Supplementary Report Work Stream 1 to the ICANN Board of Directors.
6. Further the ccNSO Council supports that the CCWG-Accountability oversees the implementation of its Work Stream 1 Recommendations and thus allowing the CCWG-Accountability to provide input and clarifications to questions or issues arise with respect to the implementation of its recommendations.
7. The ccNSO Council requests the secretariat to publish this resolution as soon as possible after the closure of this ccNSO Council meeting. In accordance to the rules of the ccNSO (http://ccnso.icann.org/about/ccnso-rules-dec04-en.pdf), the decisions in this resolution will become effective sodd days after publication of these decisions by the Council. For the interim, the chair of the ccNSO is requested to inform the co-chairs of the CWG-Accountability of this decision of the ccNSO Council under the assumption the decision is effective and subsequently, after sodd (7) days, whether the decision has become effective.

116-03

THE COUNCIL RESOLVED request the secretariat to seek additional volunteers for the GRC as soon as possible, in particular community members who actively participated in the development of the CWG-Stewardship Proposal. The ccNSO Council will appoint these additional members as soon as feasible.

116-05

THE COUNCIL RESOLVED to request the secretariat to prepare a call for volunteers jointly with the TLD-OPS Steering Committee and then to send out the call for volunteers on the appropriate email-list to seek one additional volunteer from the Asian Pacific region to serve on the TLD-OPS Steering Committee.

116-07

THE COUNCIL RESOLVED to select Byron Holland to serve as vice-chair 1 of the ccNSO up and until the end of the in person ccNSO Council meeting at ICANN 58.

114-01

THE COUNCIL RESOLVED to adopt the report on the replacement of a ccNSO appointed member of the CWG-Stewardship and appoints Maarten Simon as newly ccNSO appointed member of the CWG-Stewardship. The secretariat is requested to inform Maarten and the co-chairs of the CWG-Stewardship.